What is Mentorship?
The origin of the word mentor is based on mythology. As noted in Odysseus, the Ithaca King Ulysses entrusted his son Telemachus to a close friend of his, Mentor, before joining a war. It takes twenty years for the king to go back to his country and in the meantime Mentor raises and trains the prince in the best way. Currently, mentorship is widely used in companies, schools and various institutions. The goal of making use of this mentorship system is to further develop the present potential of human beings, to transmit the corporate culture and support the person mentored in his/her activities undertaken. Albeit one might see the term mentorship explained as a master- apprentice relationship, this explanation does not completely explicate what mentorship is about. Mentorship, in our day, can be undertaken on a completely voluntary basis.
The Definition of Mentor& Mentee
Who is mentor?
Mentor is an individual who;
– Holds leadership potential
– Has internalized the importance of voluntariness,
– Is willing and energetic to undertake this role,
– Add value to the learning relationship as a partner in this process,
– Is a BAU graduate,
– Contributes to the improvement potential, academically, and targets of the Mentee.
Who is Mentee?
Mentee is an individual who;
– Sets an important learning relationship to prepare for the post- school life and career transition hand in hand with the BAU Mentors whom we call learning partners,
– Gains awareness, supports individual development,
– Has the opportunity to access different resources.
BARC (BAU Alumni Relationship Center) is one of the program’s stakeholders and undertakes the responsibility to raise awareness about mentorship and reach out to the right mentors. One of the crucial goals of BARC is to take steps to further improvement of alumni- student relationship. In due course, the required infrastructure shall be established to raise career awareness of the students. Moreover, BARC is in charge of spreading out this program and matching the mentors with the Mentees within the program. Roda Akgün, one of the Golden Minds of BAU holds the trainings related to the program.
The committee members made up of the BARC and BAU alumni are in charge of monitoring the program in the best manner, holding out activities in line with the goals of the program and further improving the program.
1- Selection of Mentor-Mentee
The applications are to be held on line.
– The application forms in the webpage of BARC shall be filled out by the alumni and the students and shall be sent to BARC.
-BARC shall evaluate the completed applications and will match Mentor – Mentee,
– To the extent that the Mentee candidate could be matched to a mentor, he/she will get into contact with the Mentor who communication information shall be shared.
– We will provide a highly extensive training for 2 days.
– It is obligatory that all the mentors and Mentees join the training.
– BAU BARC would be promoted and its activities would be addressed during the training.
– Communication experts will provide training.
3 – Acquaintance Meeting
Mentee preparation at the onset of the program;
– It has vital importance for the parties to get to know each other in the first meeting and understand the expectations.
– The preparation to be undertaken by the Mentee before the first meeting is as follows:
-A CV that showcasing your training, activities, skills, club memberships for the Mentor to get to know you better,
– A written paragraph stating the reason why you would like to make use of the Mentorship service,
– You need to state how frequently you would like to get together with the mentor.
Mentor preparation at the onset of the program;
The mentor, in a similar vein, needs to have the following;
-An updated CV for the Mentee to get to know you better,
– Written paragraph to state how you could be of assistance for the Mentee,
– You need to record the time allocated to this project in your agenda.
Mentor and Mentee following the introduction:
-Do get to know each other via the assistance of BARC,
– Set the goals and the time schedule within which they will meet,
– To the extent that the expectations of the parties do not match, the mismatch has to be reported to BARC and the match has to be cancelled.
4 – Mentor – Mentee Cooperation
BAU Mentor and BAU Mentee shall meet at certain intervals as it suits them and shall have maximum 6- hour meetings following their introduction in the most efficient manner.
5 – Reporting
The meetings held every month need to be recorded in the monthly reporting forms and submitted to BARC.
6 – Evaluation
BAU Mentor and Mentee will provide an evaluation form at the end of each month’s meeting and submit it to BARC.
What could a BAU Mentor gain;
-Mentorship is an exercise, which raises the awareness of the person and further improves the leadership skills, thereby, maintaining versatile personal development.
– The Mentors who complete the Mentorship program and join the training shall be provided with a Mentorship certificate at the end of the term. The Mentors shall take their place in the Mentor Repository and shall be able to contribute to the program in the following terms, as well.
-Mentorship is an outstanding learning skill among the change related leadership skills in the business world.
– The most solid output of such a learning relationship might be the ability to become a Mentor who experiences effective/active listening, asking the right questions, providing feedback and the like skills of importance and who develops both the learning partner and himself along the process.
The expectations from BAU Mentors,
– Making the BAU Mentee feel that he/she is/ will always try to be there to support him/ her,
– Listen to the desires and expectations of the BAU Mentee,
– Transmitting and reflecting the realities of the business world and work life in the best manner possible,
-Informing the BAU Mentee as to the industries, work atmosphere, working conditions, corporate culture.
– Guiding them in their search for internship and work, and assisting them,
-Looking into the industry and the job postings that the BAU Mentee is interested in,
-Assisting the BAU Mentee in discovering himself/herself and in raising awareness,
– Encouraging BAU Mentee ask questions to himself/herself not came to mind before,
– Making the Mentee ponder on where and how to seek for the solution and answers rather than providing those to him/her,
– Sharing the positive and negative experiences, success and failure and making him/her draw lessons out of those experiences or ponder on them,
-Assisting the Mentee in terms of applications related to his/ her researches and projects or in his/ her search for fund,
-Sharing the work related experiences, skills and competencies with BAU Mentee
-Supporting the BAU Mentee in developing work related skills and behaviors and preparing an action plan out of the career goals.
-Introducing him/her to people from different industries within the network, helping him to clarify the work related decisions and areas of interest.
-Proving exemplary cases and making him go through experiences in line with the development goals and speak from experience,
-Making BAU Mentee assume active role in solving out problems, raising awareness, determining his/her choices, assessing those choices, making decisions and designing an action plan accordingly,
-Guiding the Mentee towards the chances of work-related internship, project supported and part time work
– Working together with BAU Mentee to make him use the network concept in an effective manner and guide him to different learning resources,
-Being a good listener, asking questions, providing positive and constructive feedback,
-Holding the other learning related activities in which both parties might evaluate a case and make a decision together.
-After completing the application, information, scanning, meeting, training and matching processes joining the first meeting, holding regular meetings, contributing to the feedback and monitoring processes by taking the necessary steps, joining the evaluation meeting.
-Preparing monthly reports and submitting them to BARC,
-Holding around 25-30 meetings during a term thereby meeting every 2 weeks minimum and once a week in the first phase of the relationship during one term (2015-2016)
-Being accessible, providing the communication info to the Mentee (telephone/skype/e-mail kind of)
and maintaining a seamless communication.
Who Might Become BAU Mentors:
The Criteria to become a Candidate;
-Being a BAU alumni,
– Having minimum 3 years of working experience,
– Assuming responsibility as to the program steps, process and adopting the rules related to the program,
– Assisting completion of the required processes and procedures before selection and matching,
– Providing correct information in the application and meeting processes, assisting the scanning process based on the information provided,
– Joining the training and the onset meeting held before the matching process gets started,
– Joining the surveys, assessment and support activities all throughout the learning relationship,
-Being committed to holding weekly meeting with the BAU Mentee throughout the learning relationship,
– Allocating the required time and energy to each session throughout the relationship,
– Managing the process in a coordinated manner with the Program Coordinator,
– Abiding by the policies and procedures related to the program,
– Adherence to the program within the related term (2015- 2016 Academic Year)
– Assisting the feedback, reporting and evaluation process throughout the program.
The Expectations from BAU Mentors;
– Fulfilling the candidacy criteria,
– Joining all the required processes within the terms and processes of the program,
– Establishing a learning relationship and strengthening it,
– Becoming a learning partner, accompanying the learning party within the relationship,
– Supporting the processes related to building a relationship and building the relationship,
-Endorsing the Mentee in an ongoing learning relationship,
-Exerting efforts to build mutual privacy, respect, confidence and understanding,
– Cooperating with a view to setting the goals and targets,
– Cooperating with the Program Coordinator and the Coordination team.
The Characteristics to of a good BAU Mentor;
– Having good communication skills, being a good listener,
– Having the ability to reflect voluntariness and eagerness to the relationship
– Portraying encouraging, heartening and empowering attitudes,
– Being solution-oriented, guiding the mentee to find their own solutions,
– Having the ability to be calm, patient and flexible,
– Displaying confidence and awareness,
– Being respectful and tolerant towards individual differences,
– Being open to learning and development,
– Displaying relationship management skills,
The responsibilities of a BAU Mentor:
- Has responsibility to the Program Coordinator about program-related issues,
- May contact the Program Coordinator of Project Counselor for guidance and counseling.
The Benefits of Mentorship for the BAU Mentor
– Establishing a connection with young BAU students and developing awareness in terms of differences,
– Opportunity to experience and study learning-related leadership skills through practice,
– Opportunity to get to know oneself and develop awareness for improvement areas,
– Developing leadership skills in the areas of basic communication, transformation and learning such as active listening, asking questions and feedback,
– An innovative approach to own career and development,
– Increasing own performance and development,
– Opportunity to reflect and execute learning on various roles in life.
– Pleasure of observing the development of young BAU students,
– The feeling of a shared responsibility for the development of BAU students trying to navigate in life.
What can the BAU Mentee gain?
– This program supports the personal development of both the BAU Mentee and the BAU Mentor reciprocally and sets a direction for this development.
– Through this program the BAU Mentee can better set a career direction and can find support for their targets and the knowledge and experience that may be required in this direction by proceeding within a learning partnership.
– May find the opportunity to review the career targets and strategies they have developed.
-Will find the chance to get to know oneself and determine strength and improvement areas.
-Through this program they will be able to analyze individual vision and targets with the inclusion of different perspectives.
-The mentee will find the chance to evaluate and internalize the professional experiences of the BAU mentor with this program.
– All of the above may result in the enrichment of one’s potential, increase of confidence and a valuable learning relationship.
Expectations from the BAU Mentee
-Putting forth desires and expectations in an explicit manner,
-Being open to criticism and able to revise targets when necessary,
-Comprehending the significance and seriousness of the program,
– Actively demonstrating the desire and initiative to learn,
– Openly communicating in order to determine improvement areas and set targets,
– Taking responsibility for individual and career development,
– Being open to receive feedback, engage in a learning relationship and coaching,
– Portraying positive, active and constructive attitudes,
– Being able to ask for support from the BAU Mentor, Program Coordinator and other program resources in order to access potentially available career-related opportunities and resources.
Who can be a Mentee?
The Criteria to become a Candidate
-BAU Junior students
-Being a junior university student throughout the program execution term
-Accepting rules and responsibilities related to program processes and steps,
-Facilitating the completion of the necessary process and procedures required prior to the selection and pairing steps,
-Attending the training and initiation meeting prior to the matching stage,
-Attending all events to be organized throughout the learning relationship,
-Committing to regular weekly meetings with the mentor throughout the learning relationship in 1 Educational year (2015-2016),
-Adhering to program policy and procedures,
-Sparing the required time and energy throughout the relationship within the efficient meetings,
-Managing the process in coordination with the Program Coordinator,
-Adhering to the program and perceiving the learning relationship as a priority throughout one Educational Year (2015-2016),
-Remunerate the time, energy and support offered by the BAU Mentor during the relationship,
-Attending program activities and meeting, completing system entries for scheduled meetings,
-Demonstrating the required effort, taking initiative and responsibility and managing the relationship step by step,
-Supporting the necessary feedback, reporting and evaluation processes throughout the program.
Expectations from the BAU Mentee
-Meeting the BAU Mentee candidate-selection criteria,
-Volunteering, reflecting desire and effort,
-Active engagement in the required steps within the program fundamentals and steps (application and interview),
-Attending necessary scanning and education activities prior to matching,
-Collaborating with the learning partner in this relationship focused on their own career development,
-Taking responsibility in every step for establishing and managing a learning relationship,
-Enhancing the learning relationship with regular meetings and supporting activities.
-Demonstrating effort for reciprocal confidentiality, respect, trust, understanding, openness and honesty in the relationship,
-Setting a target and working to achieve targets in their own learning relationship.
Qualities of a Good Mentee
-Displaying efficient communication skills,
-Being a good listener,
-Being positive, open and sharing,
-Being open to learning, development and new experiences,
-Portraying encouraging, heartening and empowering attitudes towards learning partner,
-Being calm, patient and flexible,
-Demonstrating relationship management skills,
-Being a good computer and internet user,
-Owning up to responsibilities in the relationship and making the best of it.
Responsibilities of the BAU Mentee
-They are responsible to the Program Coordinator about program-related issues.
– They may contact the Program Coordinator of Project Counselor for guidance and counseling.
The Benefits of the Mentorship Relationship to the BAU Mentee
-Receiving support and guidance,
-Gaining a different perspective,
– A secure environment for a learning journey towards development and change,
-Opportunity to try out ideas,
-Getting acquainted with the business world and increasing career awareness,
-Understanding differences and behaviors of others,
-Gaining individual awareness and insight,
-Getting to know oneself and determining alternatives,
-Discovering strengths, understanding one’s own value and increasing self-confidence,
-Relationship support, establishing friendships and feeling valued,
-Building new connections in the direction of development goals,
-Accessing different learning resources and key people,
-Relationship management experience, taking initiative and the responsibility of the relationship,
-Experiences and self-confidence in life skills,
-Benefits from experience,
-Preparation for awaiting important life decisions,
-An action plan for setting targets,
-A chance to make less mistakes and acquire the greatest learning from mistakes,
-Faster adaptation to work life and culture,
-Efficient decision-making about what to do in life,
-Career planning skills.